Before You Begin

Before You Begin & Getting Started

If you already have a free Google apps account for your affiliate (i.e., a Google Apps account with your domain name of "xyzhabitat.org" -- not just a regular, personal gmail account):

1. Please login to your account and upgrade to Google Apps for Education here:
   http://www.google.com/support/a/bin/request.py?contact_type=nonprofit
   1. Fill out the form and submit.
   2. Google will contact you within 4-6 weeks.

If you DO NOT have a Google Apps account for your affiliate:

1. You must be a 501(c)(3), as follows:
   1. "United States non-profit organization with under 3,000 users with current 501(c)(3) status, accredited by a generally accepted accreditation body and verified by 9-digit Employee ID Number"
2. You will need:
   1. your domain name
   2. your 9-digit EIN
3. EXTREMELY IMPORTANT!! Before you apply for your Google Apps account, you MUST create a Google Gmail account that you do not use for anything else. This email account is used SOLELY as your Google Apps ADMINISTRATOR account.
   
   Do not use a pre-existing account. Do not use a personal account.
   
   Use an account that can be shared between trusted persons in your affiliate.
   1. Before you set up your account, it is probably a good idea to clear all
      the cookies out of your browser. This will let Google think you have never
      been there before.
   2. Go to sign up for an email account here:
      http://mail.google.com/mail/signup (See screenshot below)
      
      Fill in the requested information.
      Verify (easiest way is to have Google give you an automated phone call).
   3. Now you are ready to create your Google Apps for Nonprofits account.

Setting Up Your Google Apps for Non-Profits (Education) Account

Setting Up Your Google Apps for Non-Profits Account

Google states on their application:

"There are two steps you must take before obtaining full access to Google's Nonprofit product offerings:

1) You must apply to participate in the Google for Nonprofits program. This involves submitting an application, which will be reviewed by Google within 30 days. Please make sure to create and sign in with an organizational Gmail Account (e.g. myorg@gmail.com) before you submit your application. We highly recommend not signing up with a personal email address, as you may want to share your account information with others in your organization so that they can access your Google for Nonprofits account. Once you have applied with this email address, it cannot be changed.

2) If accepted, you must enroll in each individual product you want to use. It will take up to a few months for us to process your enrollment request, and you will not be able to access the premium product offering for nonprofits until your enrollment has been activated. We will notify you when each individual enrollment is activated and we thank you for your patience."

Once you have setup your ADMINISTRATOR GMAIL account (See Before You Begin & Getting Started), complete the Google Apps for Education sign up form:

1. Navigate to https://google-for-nonprofits.appspot.com/application.
2. Click the Continue button.

   
    

3. Sign in using you Google Apps specific administrator gmail account (that you created during the Before You Begin & Getting Started section).

   
    

4. Complete the Google for Nonprofits application. Check the My organization is a registered and recognized 501(c)(3) nonprofit checkbox to enter your affiliate's NPO information.

   
    

5. Click the Submit application button.

Accessing Your Google Apps Control Panel

Accessing Your Google Apps Control Panel

Once your Google Apps for Non-Profits account has been approved, you will have access to your Google Apps control panel where you can manage your Google Apps domain settings, including setting up your email accounts.

To login to your Google Apps control panel:

1. Go to: https://www.google.com/a/cpanel/yourorg.org
2. Enter the Username and Password for the administrative account.
3. Click the Sign In button.

You will now have access to your Google Apps Control Panel:

Verifying Your Domain

Verifying Your Domain Name Ownership

If you are using GingerFeet as your domain name registrar, you DO NOT have to follow these instructions.

Google requires that you verify that you own the domain you are using for your Google Apps for Non-Profits account.

To verify your domain name ownership:

1. Login to your Google Apps control panel.
2. Click the Continue with Setup Guide button.
   
   
    
3. Under the Welcome menu on the left, click Verify domain ownership.
4. Click the Verify button. [If you do not see a Verify button if your domain name is registered with GingerFeet and we have pointed your MX records to your Google Apps account.]
5. Select Add a Meta Tag to your home page.
6. Copy the <meta> tag provided in your control panel's instructions.
7. Navigate to your website and login.
8. Within Drupal, navigate Site Building -> Site Verifications -> Add Verification.
   
   
    
9. Select Google from the Search Engine drop-down.
10. Click the Next button.
11. Paste the <meta> tag provided in your control panel's instructions in the Verification META tag field.
    
    
     
12. Click the Save button.

Your domain will now be verified by Google.

Enter User Email Accounts

Enter User Email Accounts

The following is instruction for adding a new user: http://www.google.com/support/a/bin/answer.py?hl=en&answer=33310

Adding the 'return@' Email Account Used by CiviCRM

Adding the 'return@' Email Account Used by CiviCRM

You must create an email account called 'return@' for your GingerFeet service & CiviCRM to work properly (CiviMail).

To create this user:

• Follow the instructions for creating a new user as outlined in: http://www.google.com/support/a/bin/answer.py?hl=en&answer=33310

IMPORTANT! You will want to give this email account a very strong password. We recommend a 20-30 character password. You can generate a long password easily using PCTools password generator: http://www.pctools.com/guides/password/

IMPORTANT! You will need to notify GingerFeet (conrad@gingerfeet.com) of this password so that we can complete CiviMail configuration.

Adding Nicknames for an Email Address (i.e., Forwarding or Aliases)

Adding Nicknames for an Email Address (i.e., Forwarding or Aliases)

In Google Apps, as an administrator, you can setup email addresses that 'forward' to an existing email account by using nicknames.

1. Navigate to Organization & users.
2. Click the name of the user whose email account you want to have other email addresses forward to.
3. Under Nicknames, click the Add a nickname link.
4. Enter the email address you want to forward to this user in the text field.
5. Click the Save changes button.

(Non-admin users can forward mail from their Gmail account to another email account via Mail Settings – Forwarding and POP/IMAP – Add a forwarding address.

Configure Your Time Zone and SSL

Configure Your Time Zone and SSL

You will want to configure your Time Zone and set up your accounts as SSL (secure socket layer) for when you are downloading to a local client or your smartphone.

1. Navigate to Domain Settings.
2. Scroll down to Time Zone.
3. Select United States from the Show all Timezones drop-down.
4. Then select your proper time zone from the Select Time zone drop-down.
5. Check the Enable SSL checkbox.
6. Scroll down to the bottom of the page and click the Save changes button

Configuring Mail Clients

Configuring Mail Clients

The following are Google Help articles that will step you through the process of setting up your local mail clients and mobile devices.

• Setting up Outlook & other mail clients: http://www.google.com/support/a/bin/static.py?hl=en&page=guide.cs&guide=...
• Set up mobile devices: http://www.google.com/support/a/bin/static.py?page=guide.cs&guide=22